Can I manage data sharing between compliance platforms myself?
Yes, you can set up the technical side of data sharing between platforms yourself in most cases, without needing an IT department or external party. You decide which platform can access which data from your business file, and you can withdraw that link yourself as well. What you shouldn't assess on your own — and what reglia doesn't assess for you either — is the substantive question of whether a particular regulation applies to your business or what data a platform needs for it. That question belongs with the platform itself or with a lawyer.
The distinction between these two is exactly where the line between doing it yourself and outsourcing lies. Setting up, adjusting and withdrawing a link is an action. Determining whether something is mandatory, what exactly needs to be shared and what the consequences are if it isn't, is an assessment. The first is technical, the second is substance.
What you manage yourself
If you have a business account, your business and product file is in one place. When you link a platform to that file, you give that platform permission to read the data it needs. You set that permission yourself via your account, and you can also limit or withdraw it yourself. There's no request, waiting time or intermediary involved — it's comparable to granting and revoking access for an app on your phone, only for your business data. what reglia does and does not do with your data explains exactly what steps are involved and what happens behind the scenes.
Creating and completing the file itself is also something you do: your Chamber of Commerce number, VAT number, product information and other basic data you enter once, and each linked platform then reads them. That's not a substantive choice but administration, and you can manage it perfectly well yourself as a director, office manager or HR officer.
What's outside your account
Where self-management ends is at the question of which obligation applies to your business and what that concretely means for the data you share. Is your webshop subject to packaging rules in a particular country? Does your personnel file need to be recorded in a specific way for an accessibility obligation? Those are questions the platform itself answers, or for which you consult a lawyer or industry organisation. reglia doesn't make statements on this itself — the shell manages access, not the substance of what's being assessed.
The same applies to the question of whether it makes sense to withdraw a link. Technically you always can, but whether withdrawing it at that moment is appropriate depends on what's still outstanding with the platform in question. If you're in doubt, that platform itself is the first place to ask what a link exactly entails before you change it.
Why this distinction matters
For a small business, it's often not practical to involve an adviser for each link — that would actually increase administrative burden rather than reduce it. At the same time, it's not wise to make substantive choices without the right knowledge, just because it's technically simple. The workable middle ground is: carry out the action yourself, and have the question of whether something is necessary or advisable answered by those responsible for it. This keeps management manageable without putting you on thin ice with matters outside your expertise.
That an account is free and attached to your business rather than to a single email address also makes this self-management practically feasible: if someone on your team changes, nothing changes about the links themselves. Read more about how data is protected during this on the page about security and privacy.
Get started
Would you like to see what this looks like in practice before you link anything? On the frequently asked questions page list the most common situations, and via creating a free account you can see for yourself which platforms are already ready to connect.
Curious which platforms fall under Theos Group and what each one specifically regulates? View the overview of connected platforms and read what your business may be subject to.