A company dossier is the collection of company and product data that you record once, so that different compliance platforms can read that data instead of you entering it repeatedly each time. It covers fixed data such as your Chamber of Commerce number, VAT number, registered address and contact persons, supplemented with data about what you sell: product categories, the countries where you deliver, the materials and packaging you use and the channels through which you sell.
The detail that matters most here: a company dossier is not a compliance document in itself. It is the foundation from which platforms for product safety, packaging, accessibility and personal data draw the fields they need for their own dossiers. If you fill in the company dossier completely once, you don't have to repeat those core data separately for each platform.
What typically goes in a company dossier
A company dossier consists of two layers. The first layer is company information: the legal name of your enterprise, Chamber of Commerce number, VAT number, registered and postal address, and the contact persons responsible for compliance matters. This data rarely changes and is the same for each platform, regardless of which regulations it handles.
The second layer concerns what you actually do: which products or product groups you sell, in which EU countries you deliver, which packaging materials you use and through which channels — webshop, marketplace, physical shop — you deliver to customers. This data determines which obligations are relevant, and that differs per platform. see which platforms there are provides an overview of what information each platform specifically uses.
What a company dossier does not replace
A company dossier is not a replacement for the product safety dossier, the packaging dossier, the accessibility dossier or the personal data processing register. These remain substantively part of the platform that handles the relevant regulations, with the specific documents and evidence that go with them. The company dossier provides only the basic data that appear in more than one of those dossiers, so you don't have to type them in repeatedly.
For the substantive question of which rules apply exactly to your situation and what documents you need for them, the platform itself or a legal adviser remains the appropriate point of contact. A company dossier organises data, it does not assess them.
Who uses the dossier, and who doesn't
A company dossier is read by the platforms you actually use, and only to the extent that platform needs the data. For example, an accessibility platform has little use for your packaging material, and will not request that field. How this exchange works exactly and what happens to your data and what doesn't, you can read on the page about how reglia works.
Important to know: a platform you don't use also doesn't get access to your company dossier. So the dossier is not an open data source for everything under the Theos umbrella, but a profile that you yourself link to the platforms you actively use.
What this means in practice
For a company that falls under multiple regulations at the same time — think of a webshop with own-brand products that delivers to multiple EU countries — a company dossier means that the basic data about your company and your range are recorded once instead of four times. This doesn't save substantive work on the regulations themselves, but it does save the administrative work involved: retyping, keeping it up to date in four places at once, and the risk that one platform still shows an old address or an outdated product list.
A business account with reglia, linked to your Chamber of Commerce and VAT number, is where such a company dossier is maintained. That account is free, as is the insight into which platforms are available and what they do. creating a business account takes you a few minutes; what you subsequently purchase from a platform, you settle directly with that platform, as on the prices per platform applies.
Curious which platforms are available and which part of your company dossier they use? Check out the overview and see in a few minutes what your business may be dealing with.