If you sell products under your own brand, a compliance platform usually asks for a fixed set of documents: a technical file with specifications and test results, a risk assessment, a declaration of conformity, instructions for use and labels in the correct languages, and information about where and by whom the product was made. Which documents exactly are mandatory varies by product category and by country where you supply, and that is determined by the regulation itself, not by reglia or by the platform on which you maintain the file.
The detail that matters most on this topic is not in the list itself but in the question that precedes it: who acts as the manufacturer here? If you put your own brand on a product made by someone else for you, you may fall into the role of manufacturer instead of the role of distributor, and that changes which documentation must be in your name. Whether that applies to your product and your situation, and what follows from it, is determined by the regulation for your product category. Consult the official text or a lawyer for that; this article only describes where that question belongs.
What usually goes in the file
A product safety file typically consists of a number of fixed components. There is technical documentation: specifications, material lists and drawings that show what the product is made of. There are test reports from a laboratory or certification body that demonstrate the product meets the relevant standards. There is a risk assessment that maps out the possible hazards of the product. There is a declaration of conformity, which records that the product meets the applicable requirements. And there are instructions for use and labels, often in multiple languages, depending on the countries where you supply. In addition, information is often requested about the manufacturer or importer, including an address within the European Union where someone can be contacted.
Why the question 'who is the manufacturer' determines the file
For products you resell unchanged, responsibility for the file usually lies with the party that made the product. For own-brand products it is different: by putting your name on the product or packaging, you may yourself assume the role that normally belongs to the manufacturer. This can mean you must yourself have the technical documentation, even if someone else carries out the manufacturing. This is precisely the point where businesses get stuck: they think they are distributors, while the regulation treats them as manufacturers. Which situation applies to you depends on your product category and the way you put the product on the market; that is a question for the regulator or a lawyer, not for a platform.
Why you submit the same documents over and over again
A technical file, a declaration of conformity and your company data do not appear only in product safety. In packaging, accessibility and data protection too, the same company information is often requested, and sometimes the same type of underlying documentation. Each platform now treats that question separately, with its own form and its own upload. Reglia puts that side by side: one company and product file that you complete once and that the connected platforms read, so you don't have to search for the same file at each platform again. How that works exactly and what reglia does and does not do with your data, you can read on the page where that is explained step by step. what reglia does with your data.
Where to find the exact requirements
The list above is a general overview, not a checklist that is the same for every product. Which documents are mandatory for your specific product category is set out in the legislation applicable to that category, and the explanation for this belongs with the platform that handles product safety or with the competent supervisory authority. If you are unsure about your situation, check the frequently asked questions or contact a lawyer answers to practical questionsReglia itself makes no substantive statement about which documents apply to your product; it only ensures that the data you have already entered does not need to be entered again at each platform.
Would you like to see which platform handles product safety for own-brand products, and what other topics such as packaging or data protection also apply? Then check the overview of connected platforms see which platforms there are.